Event Code of Conduct

This Code of Conduct applies to all individuals participating in the event, including but not limited to attendees, sponsors, exhibitors, speakers, volunteers, and any other visitors, regardless of their role or capacity.

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1. Anti-Harassment

We provide a positive, harassment-free Event experience for all Attendees, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, race, age or religion. We do not tolerate harassment in any form. The use of harassing language and imagery (including that of a sexualised nature) is not appropriate at any Event or related social activity sponsored or organised by us. Any Attendee found to be violating anti-harassment policy, may be sanctioned or expelled without a refund at our sole discretion. 

Examples of harassment include, but are not limited to:

• Verbal comments or actions related to gender, gender identity and expression, sexual orientation, disability, physical appearance, race, age, or religion;
• Use of sexual images in public spaces;
• Deliberate intimidation, stalking or following;
• Unauthorised photography or recording;
• Use of sexualised or harassing content in presentations;
• Inappropriate physical contact;
• Unwelcome sexual attention; and
• Advocating for or encouraging any of the above behaviour.

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If at any time you are made to feel unsafe or unwelcome at the Event, or witness this behaviour towards others, please report it as soon as possible. Reports can be made either personally onsite to our representatives or emailed to info@affiliatetakeover.com. Regardless of the reporting method, the name and/or company reporting a harassment incident will be held in strictest confidence. Onsite staff will have been briefed to immediately escalate incidents.

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2. Anti-Harassment Enforcement

If an Attendee engages in harassing behaviour, or we reasonably suspect that an Attendee is engaging in harassing behaviour, we retain the right to take any lawful actions to maintain a positive Event environment for all other Attendees. This includes warning the offending Attendee or the expulsion of the offending Attendee from an Event, with no refund, and without any liability whatsoever. Any Attendee asked to cease harassing behaviour, is expected to comply immediately.

Exhibitors, advertisers, sponsors, partners, vendor stands, and all Event related activities sponsored or organised by us, are also subject to this anti-harassment policy. Exhibitors should not use sexualised images, activities, or other material. Stand staff (including volunteers) should not wear sexualised clothing/uniforms/costumes or otherwise create a sexualised environment. Please see the dress code section below for further guidance.

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3. Physical Loss or Damage

Attendees shall, always, take due care and attention while participating at the Event and are expected to keep themselves apprised of any guidance or instructions during the Event.

Attendees shall not deface, destroy, vandalise or in any other way, damage or impact any property, equipment, materials, or facilities at the Event. Any Attendee who causes such damage, will be liable for all repair, replacement, or reinstatement costs.

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4. Dress Code

Given the Events’ global profile, Attendees come from a broad range of cultures and nations. We ask that this diversity and inclusivity is reflected in Your choice of clothing (e.g. clothing with political slogans or military fatigues would not be appropriate attire for an Event) and your general behaviour.

We reserve the right to request that any Attendee alter their attire or leave the Event immediately if their appearance and/or conduct: (i) is inappropriate given the professional and global nature of the Event; and / or (ii) could reasonably be deemed to be offensive to other Attendees.

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5. Alcohol, Smoking, and Prohibited Substances

Attendees are strictly prohibited from smoking (including smokeless tobacco products, e-cigarettes and/or vapes) within the Event venue, except in designated areas. 

Where alcohol is offered for sale or complimentary consumption at the Event venue, Attendees are expected to consume such alcohol responsibly and in accordance with the legal drinking age in the jurisdiction where the Event takes place. An Attendee may be refused service where they are deemed to be, in the dispenser’s sole discretion, visibly intoxicated or engaging in disruptive behavior as a result of alcohol consumption. 

We maintain a zero-tolerance policy for the use of illegal drugs, disruptive or disorderly behaviour resulting from alcohol or substance use, and violations of local laws related to alcohol and substance use. Attendees found in violation, may be subject to immediate removal from an Event, without refund.

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6. Suitcasing and Outboarding

Suitcasing occurs where companies or persons attend an Event as Attendees but “work the aisles” soliciting business from other Attendees, exhibitors, or Event participants (“Suitcasing”).

Outboarding occurs where companies or persons set up events or activities at a location other than the Event venue (or at the Event venue), without our consent which subsequently encourages Attendees to leave the Event or otherwise compete with the Event (“Outboarding”).

Suitcasing and/or Outboarding at any Event is strictly prohibited. 

You will not: (i) engage in or support Suitcasing or Outboarding in any way; or (ii) plan, attend or participate in an Outboarding event that takes place during the Event.

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7. Safety and Security

For the safety and security of all Attendees, we reserve the right to enable security personnel to perform security checks of any Attendee at any time.

We are not responsible for lost, damaged or stolen items. Attendees are expected to remain alert and keep personal possessions secure at all times.  

We reserve the right, in our sole discretion, to refuse admission or remove any Attendee from an Event venue, entry points, or offsite location controlled by us at any time, without any liability whatsoever, where an Attendee has violated these Attendee Terms.

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8. Health and Safety Protocol

We may lay down appropriate health and safety protocol for the Event. You agree to always comply with the relevant Event health and safety protocol during the Event. You acknowledge and agree that the relevant Event health and safety protocol are subject to change at any time. You must fully comply with all the relevant Event health and safety protocol in place at the time of the relevant Event and it is Your obligation to stay apprised of the latest Event health and safety protocol.

Failure to follow the relevant Event health and safety protocol may, in our sole discretion, result in: (i) You being prohibited from entering an Event; (ii) You being ejected from the Event; (iii) You being permanently barred from attending the Event or any other function organised by us; and/or (iv) we, the relevant Event venue or applicable authorities taking any other action permitted by law.

This Event Code of Conduct is subject to change or update at the organizer's discretion at any time.